Freedom of Information Act (FOIA)
The Freedom of Information Act (FOIA) is a state statute that provides the public the right to access government documents and records. The law provides that a person can ask a public body for a copy of its records on a specific subject, and the public body must provide those records unless there is an exemption in the statute that protects those records from disclosure.
Note: Under the Freedom of Information Act certain information may not be released or available for inspection. This includes but is not limited to information regarding juvenile offenders, pending investigations, information that would identify informants, information that would impede investigations, and information that violates the right to privacy of another. Reviews of the request may take up to 5 business days unless the request is made for commercial purposes, in which case it is 21 working days. We will notify you if we require an additional 5 business days to process your request under Section 140/3(d) of the Freedom of Information Act (http://www.ilga.gov/legislation/ilcs/ilcs2.asp?ChapterID=2).
Request for Public Information
The Macomb Police Department does not have an individual Freedom of Information Department. Instead, 3 FOIA Officers have been appointed to provide public records as expeditiously and efficiently as possible under the requirements of the law. The responsibilities and duties of the Freedom of Information Officer have been delegated to the Deputy Chief and the two Records Division Clerks.
The following records are readily available to the public between the departments office hours of 8:00 a.m. to 5:00 p.m. (some records may not be immediately available depending upon the size of the request):
- Accident reports (no fatality involved)
- Arrest logs
- IL UCR reports
- FOIA denials
- Macomb Police Department List of Records
- Records Disposal Certificates
- Traffic Accident Summaries
- Record requests by Insurance (non-pending incidents)
- Lost, Found, Missing reports (complainant’s own report)
How to File a FOIA Request
The following are instructions on how to file a FOIA request:
- To ensure that you preserve all of you rights under the Freedom of Information Act we require that you file a written request known as a Freedom of Information Request (FOIA Request). Address the request to the FOIA Officer of the public body.
- Be as specific as possible when identifying the documents you wish to obtain so the public body can find the requested records. Providing as much information as possible in your request on the subject matter may expedite the search process.
- Let the public body know whether you wish to examine the records in person or have copies.
- Include your name, address, the date and daytime phone number so that the public body can contact you if there are questions about the request. You may submit your written request by mail, personal delivery, fax, or e-mail.
- The public body may offer a FOIA form but the requestor is not required to use it if he/she so chooses.
- Always keep a copy of your FOIA request and any responses you get from the public body.
|The Request for Public Information form is available to download and print here:|
Requests should be addressed to one of the following FOIA Officers: or they can be reached via e-mail at: firstname.lastname@example.org
|Sherry Holmes, FOIA OfficerMacomb Police DepartmentRecords Division120 S. McArthur St.
Macomb, IL 61455
|Lorie Fisher, FOIA OfficerMacomb Police DepartmentRecords Division120 S. McArthur St.
Macomb, IL 61455
|Deputy Chief Eric Lenardt, FOIA OfficerMacomb Police Department120 S. McArthur St.Macomb, IL 61455|
As per the Freedom of Information Act a public body must respond to a FOIA request within 5 business days after the public body receives the request unless the request is made for commercial purposes, in which case it is 21 working days. Day 1 of the 5 day or 21 day timeline is the first business day after the request is received by the public body.
If additional time is needed the public body must notify the requestor in writing within 5 business days after receipt of the request. The public body must state the statutory reasons for the extension and give a date when the requested information will be produce.
The public body can charge for copies of reports. There is no charge for the first 50 copied pages of black and white, letter size (8½” X 11″) or legal size (11″ X 14″). Additional copies can cost no more than $0.15 per page each unless the requestor wishes the copied information be double-sided, which would cost $0.30 per page. For color copies or abnormal sized copies the public body can charge the actual copying cost. Depending on the amount of documents requested the public body may require payment of fees prior to making copies.
If the FOIA Request is denied you will receive written notice with a specific legal reason under the Freedom of Information Act to justify the denial. You will be informed that you have a right to seek review of the issue by the Public Access Counselor (PAC) in the Illinois Attorney General’s Office as well as the right to seek judicial review by filing a court case.
The Public Access Counselor (PAC) contact information is as follows:
Public Access Bureau
500 S. 2nd Street
Springfield, Illinois 62706